What We Do to Ensure Your Safety Abroad

Here are just a few of the important things Cosmic Volunteers does to make sure you stay healthy and safe on your volunteering program abroad:

24 hour emergency support while

Our Trip Supervisor in the host country, Staff in US, Country Coordinator, and Host Family are available 24 hours.

Safe towns and neighborhoods abroad

We have carefully chosen every town and neighborhood you’ll live in and visit with health and safety considerations in mind foremost. Our staff has lived with many of our local host families.

Prepare you for the experience

Our staff will hold pre-trip sessions covering local health, safety, and cultural knowledge and etiquette. Our Volunteer Handbook has even more detailed information. When you arrive in the host country, our local Country Coordinators will reiterate all of the health and safety information.

Hire reliable, knowledgeable local Country Coordinators. Our local Country Coordinators live in the host country full-time, are fluent in all the local languages, and are experts in hosting foreign volunteers.

Lost or Stolen Passport Abroad

If your passport is lost or stolen abroad, our staff in the host country will assist you with obtaining a replacement passport from the local U.S. Embassy / Consulate.

Here is a list of documents / items you will need:

• Passport Photo
• ID (driver’s license or copy of missing passport)
• Evidence of U.S. citizenship (birth certificate or copy of missing passport)
• Travel Itinerary (airline tickets)
• Police Report (if applicable / available)
Form S-11 Application for Passport
Form DS-64 Statement Regarding a Lost or Stolen Passport

The U.S. Embassies / Consulates abroad typically process replacement passport only Monday-Friday during business hours. However they all have 24 hour emergency service, if for example your departure flight from the host country is within 24-48 hours.

From the State Dept website:

If your passport is lost or stolen while you are abroad, contact or visit the local U.S. embassy or consulate immediately and ask the American Citizens Services (ACS) unit to report the loss/theft.

The consular officer there may have you fill out an affidavit or a sworn statement to state the circumstances under which you lost the passport or under which it was stolen.

Remember, embassy officials are there to help you. Telling the truth is always your best course of action – you don’t want to have any difficulties getting a new passport to get home.

Your identity and citizenship will need to be confirmed by the officer through a personal interview. The officer will then have you complete an application for a replacement passport to get you home safely.

Usual application fees do apply if you have to replace your passport. However, if your money has also been stolen, we can help you contact friends or family to replenish your funds.

Replacement passports are normally valid for a full ten years for adults or five years for minors. The normal passport fees are collected from applicants for replacement passports.

Click for website of U.S. State Department for Lost or Stolen Passports.

WhatsApp: Stay in Touch When Volunteering Abroad

Staying in touch with family when you’re volunteering abroad has come a long way.

My cousin who traveled to India in the 1980’s stayed in touch with family and friends back home via handwritten letters, postcards and the occasional (and exorbitant!) landline phone call.

Even on my first trip abroad in 2000, I did not have a cell phone. I relied entirely on email and phone calls at the local Internet cafe (which was a 30 minute bicycle ride away).

How things have changed for the better.

These days most volunteers take a smart phone abroad of course.

There are many smart phone apps that let you message and talk easily with family and friends back home — and for free.

Our favorite communication app is WhatsApp Messenger.

WhatsApp Messenger is a FREE messaging app available for Android and IOS. WhatsApp uses your phone’s Internet connection (data or WIFI) to let you send and receive messages, calls, photos, videos, documents, and voice messages. 

WhatsApp works with your phone number, just like SMS, and integrates seamlessly with your phone’s existing address book. 

With WhatsApp, you’re always logged in. You never have to remember a login name or password.

Even if you turn off your phone or have no connection, WhatsApp will save your messages until the next time you use the app. This is especially useful when volunteering abroad because WIFI and data connections can be spotty.

WhatsApp is also preparing to introduce payments to its messaging app, making it the latest service to let users transfer money to one another with a text. 

The only catch is that the people you want to communicate with also have to install WhatsApp on their smart phone.

Oh — and WhatsApp is owned by Facebook, in case that bothers you.

Lake Atitlán: Best Beach You Haven’t Heard of Yet

Lake Atitlán in Guatemala was named the “Best Beach You Haven’t Heard of Yet” by TravelChannel.com in 2015:

The best under-the-radar beach does not find itself alongside an ocean, but the most beautiful lake in the world. Situated in the highlands of Guatemala, Lake Atitlán is Central America’s deepest lake. “Nestled in the valley of 3 volcanoes (one of them still active), you’ll not only take in peaceful volcanic views, but also absorb the vibrant pink, yellow and blue colors of the surrounding vegetation,” says Sara Gilliam. “In fact, Atitlán is Mayan for ‘where the rainbow gets its colors.’”

Why do we care about Atitlán? Well, it’s one of the regular weekend excursions for our participants on our Volunteering Program in Guatemala.

Gabriela Sagastume and Andres Ranero posted a travel diary video Lake Atitlan in 2016. They show drone footage of Hacienda Real in Tecpan and San Antonio Palopo in Solola. They also show the lovely towns of Santa Catarina Palopo and Panajachel.

ABC News explains further the appeal of Lake Atitlan:

Lake Atitlán isn’t an ocean beach, but as it’s name suggests, on a lake. Lake Atitlán is the country’s deepest lake, in the Guatemalan Highlands of the Sierra Madre de Chiapas mountain range.

Surrounded by volcanoes and dotted with tiny Mayan towns accessible by boat, the area surrounding Lake Atitlán is known for its spectacular views and friendly people.

Medical Emergency Procedures: Volunteering Abroad

Cosmic Volunteers maintains and adheres to strict emergency policies and procedures.

Our most important objective for the trip is to ensure the health and safety of our volunteers and staff.

The following is our procedure for medical emergencies:

Procedures for Medical Emergency when Volunteering Abroad

The On-Site Coordinator in the host country is responsible for:

1. Attending to the immediate needs of the volunteer(s) / staff involved.

2. For medical emergencies: Transporting volunteer(s) / staff to the nearest clinic/hospital.

3. Contacting local law enforcement officials (as appropriate).

4. Contacting our Coordinator in the U.S. (24 hours).

5. Contacting the volunteer’s embassy in the host country (e.g. The U.S. Embassy for Americans)

Our Coordinator in the U.S. is responsible for the following:

1. Contacting the volunteer’s emergency contact back home (designated before the trip).

2. Contacting the volunteer’s school back home if this is a school-sponsored trip.

3. Contacting law enforcement officials back home (as appropriate).

4. Contacting the volunteer’s insurance provider to coordinate any medical care and transportation.

International Certificate of Vaccination or Prophylaxis

When you go on a volunteer trip abroad, we recommend that you carry the International Certificate of Vaccination or Prophylaxis Card (ICVP).

This document serves as a record of all major vaccinations you’ve had such as Tetanus, Hepatitis, Rabies, Typhoid, and tuberculosis.

Carrying an ICVP card is little like carrying a (very) abridged version of your medical records – specifically for vaccinations.

But really, the ICVP card’s most essential purpose is to show proof that you have received a Yellow Fever vaccination within the past 10 years.

When you need a Yellow Fever shot

There are a number of countries that will not allow entry without proof of Yellow Fever vaccination. One of those happens to be Ghana, one of our most popular host countries.

Also, there are countries that require proof of vaccination against Yellow Fever for all incoming passengers who have recently visited a country where Yellow fever is prevalent – even if only for transit.

For example, if you are from Australia and volunteer in Ghana, then Australian Immigration will require you to show proof of Yellow Fever vaccination.

If you already have an ICVP card

We recommend that you take the ICVP card with you on all international trips — even if you will not be visiting a country that requires you to show the ICVP. Why? In case you need medical treatment abroad and your doctor needs proof of your vaccination history.

If you do not have a ICVP

Obtaining an ICVP is as easy as asking for it when getting a relevant vaccination.

For Yellow Fever vaccinations, you will be given one automatically. The relevant area on the card should be stamped AND signed by the person certifying that you’ve been vaccinated.

For most other vaccinations you will normally not be given one unless you ask for it, and they will normally not be stamped or even signed.

Emirates Airlines Rocks

Thinking about volunteering in Ghana, India, Nepal or Vietnam? Then you might find yourself flying with us on Emirates Airlines.

Based in Dubai, Emirates is one of the top ten carriers in the world in terms of passenger miles.

Emirates was named the World’s Best Airline 2016 at the prestigious Skytrax World Airline Awards 2016, in addition to scooping up the awards for World’s Best Inflight Entertainment for a record 12th consecutive year, and Best Airline in the Middle East. 

I have flown Emirates many times over the years. From the great food to the friendliness of the staff to the huge number of destinations available, Emirates is my favorite airline, hands-down.

Emirates’ commercials with Jennifer Aniston as the face of the brand are cute too:

3 More Ways to Choose a Volunteering Abroad Destination

One of the most important steps in going on a volunteer program abroad involves choosing the country that is right for you.

As we have written before, some of the major considerations when choosing a country for volunteering overseas should include the level of personal safety, political stability, costs, language(s), culture shock, the availability of your desired volunteer work, and even the time zone and climate.

In terms of safety, we at Cosmic Volunteers have already done the hard work! All of our host countries abroad are safe and politically stable. If they weren’t, we would not be running programs there.

For example, over the years we have been asked by hundreds of local organizations from dozens of countries in Africa to bring students like you to volunteer with them.

And after many years of research on these countries, which included visits by me, I chose Ghana to be our first destination in Africa for our volunteer programs. Ghana is politically stable, with an established government that maintains law and order.

3 More Ways to Choose a Volunteering Abroad Destination

1. Language

Will you need to be fluent in the local language in order to volunteer abroad?

Many people choose to volunteer in a country where English is widely spoken and is even the official language. Some countries, like Ghana, have English as an official language.

However for Guatemala, it helps a great deal if you have at least basic Spanish, so that you interact with people more effectively, such as your host family and the children at the orphanage.

2. Culture Shock

The level of culture shock can vary considerable among countries.

For example in India you will find huge cities like Delhi with 20 million people, with cows and beggars traffic and pollution to deal with each day.

In India too, you may also be uncomfortable with seeing young children on the streets working for vendors selling things like water and food.

For our volunteer programs in Vietnam, the living and volunteering experience will not have many of the comforts of home like coffee shops, shopping malls, and air conditioning.

3. Volunteer Work

What type of volunteer work do you want to do?

There are many different types of volunteer work available abroad including teaching English, community development, wildlife rescue, home building and health care.

Choose the volunteer program that is best for you, based on your personal interests and perhaps academic goals.

30,000 International Travelers Got Malaria

Malaria is one of the illnesses that our volunteers ask about the most before going abroad.

Since 2001, the year we started Cosmic Volunteers, we have had two volunteers get malaria. Both cases of malaria happened in Ghana. We got them treatment immediately and they recovered fine.

Malaria Worldwide

First, let’s understand the overall malaria situation worldwide.

The World Malaria Report by the World Health Organization (WHO) is perhaps the most reliable source of information on malaria. They draw on data from 91 countries and areas with ongoing malaria transmission. 

According to the WHO, in 2015:

> There were there were 212 million new cases of malaria worldwide.

> Africa accounted for 90% of cases, followed by the South-East Asia Region (7%) and the Eastern Mediterranean Region (2%).

Malaria Among International Travelers

For tracking malaria among international travelers, the most comprehensive data comes from GeoSentinel

GeoSentinel was initiated in 1995 by the International Society of Travel Medicine (ISTM) with support from the US Centers for Disease Control (CDC).

GeoSentinel is a worldwide communication and data collection network for the surveillance of travel-related morbidity.

Malaria Analysis — 2003-2016

Here are Geo Sentinel’s findings about malaria AFTER international travel from 2003–2016:

> Over 30,000 malaria cases are reported annually among international travellers.

> More than half (53%) were visiting friends and relatives.

> Median age was 37 years.

> 69% were male.

> Most (83%) were exposed in sub-Saharan Africa.

> The median trip duration was 32 days.

> 53% did not have a pre-travel visit.

> More than half (62%) were hospitalized (73% of children).

Preventing Malaria

How to prevent malaria?

Consider taking malaria pills such as Malarone.

More importantly though (IMHO) — Avoid mosquito bites!

When sundown first starts:

> Cover up with long sleeves and pants/pajamas

> Use bug spray with DEET

> Sleep inside a mosquito net

> Spray Listerine in the air and furniture around you

> Burn local charcoal coils whose smoke repels bugs

> Use “Medisoft” body lotion in Ghana

 

Do’s and Dont’s When Volunteering in Guatemala

Our best advice for getting the most out of your volunteer trip to Guatemala:

  • Don’t drink tap water; only bottled or filtered water
  • Have a cell phone in Guatemala (either from home or buy local)
  • Carry your cell phone everywhere
  • Tight / revealing clothes will draw extra attention from men
  • No jewelry, cash or expensive electronics in public
  • Don’t go alone on excursions or isolated places
  • Tell your host family if you are not going to be home for meals
  • Don’t isolate yourself (ear buds, sunglasses, spending all free time in bedroom)
  • Don’t worry about mistakes when speaking Spanish
  • Do not use ATM’s around Central Park Antigua area due to electronic fraud
  • In Antigua use only ATM’s inside upscale hotels like Porta Hotel Antigua
  • Watch for pickpockets and scammers at all ATM’s
  • Be aware that sexism and harassment are prevalent
  • Bring a rain jacket and small umbrella – it rains often in Antigua and Xela
  • Use your own toiletries
  • No swimming under any circumstances
  • Wash your hands frequently (or hand sanitizer if you can’t wash)
  • Keep your room tidy and clean up after yourself
  • Always ask before taking photo/video of someone
  • Speak softly – shouting and talking loud is impolite
  • No riding in chicken buses
  • Vehicles always have the right of way
  • Don’t ignore symptoms like headache, diarrhea, not sleeping
  • Fight jet lag with water, exercise, and adjusting to local time immediately
  • Always carry contact information on paper for our staff and your peers
  • All illnesses, incidents, & accidents MUST be reported immediately to coordinator
  • Use bug spray at night to avoid mosquito bites